Adminie enables organizations managing one or multiple donor-funded projects to excel at delivering impact and get more funding
NGOs
Research Organisations
Universities
Innovation hubs
Adminie handles the post-award processes for recipients better than any other competitor, making it the best choice for donors who want to co-design projects with their recipients.
Adminie is designed with the recipient’s point of view.
Say goodbye to paper and email requisitions and approvals
- Approval workflows can be set up for each grant
- Requesters have automated updates on the progress of their requisitions: SMS and email
- Save time chasing approvers
- Approvers get email notifications of approvals that need their attention — improve turn-around time for approvals
- Managers can see the full visibility of requisitions and their stages even when out of office: approve online even when on leave or on travel
- Decision support for approvers at the point of approval to approve according to budget: budget check — Green, Yellow, Red
- Generate an audit trail for each requisition and approval
Pro budget control
- Set up budgets for each project, cost centers, departments, etc.
- Link budgets to grant agreements, deliverables and timelines
- Multi-currency management: tracks exchange rate gains/losses
- Track eligible vs. ineligible costs, indirect costs, etc.
- Track actual vs. budgeted expenditure in real time
- Identify and explain budget variances
- Forecasting and scenario planning to support decisions
- Multi-year grant budgets with carryover rules
- Integration with QuickBooks, Xero or Dynamics 365 Business Central
Human Resource
- Publish job adverts to specific audiences: internal or to the marketplace
- Compare applications and get AI-powered recommendations
- Set up scoring sheets and review applications across different stages
- Contracting: auto-generation of appointment letters
- Onboarding: set up training and access to key organisation policies
- Employee self-service portal: update profiles, request leave, view payslips and submit claims
- Leave management
- Generation of payroll: automatic calculation of taxes, deductions and allowances
- Payroll approval workflows
- Managing statutory deductions: social security, taxes etc.
- Compliance and policy management ensuring adherence to labor laws and internal policies
- Performance management: goal setting, KPIs, performance review cycles, etc.
- Real-time dashboards: headcount, turnover, absenteeism, etc.
- Customisable reports for individual payslips, social security, taxes, etc.
- Database of all project staff records, sorted per project
Robust procurement that enables teams and vendors to collaborate on procurement projects in real time
- Set up procurement workflows
- Supplier onboarding
- Supplier performance management
- Publish Requests for Proposal and Quotations (RFP/RFQs) to specific vendors or to the marketplace
- Receive proposals (bids) and evaluate against pre-set criteria
- Compare proposals (bids) and get AI-powered recommendations
- Ensure that deadlines for tenders, submissions, and compliance checks are never missed
- Central repository of all procurement records
- Built-in risk assessment tools for vendor selection and contract compliance
- Full visibility into procurement performance with dashboards, reports, and tracking
- Complete procurements with automatic budget update & reconciliations
- Integrate with QuickBooks, Xero or Microsoft Dynamics
All your assets in one place, well managed and maintained
- Link procurement to your asset register: procured assets are auto-populated in the register
- Centralised database of all assets with details like asset type, location, purchase date, cost and condition
- Asset life cycle tracking through usage, maintenance, depreciation and disposal
- Barcode/RFID tagging and scanning for efficient tracking and physical verification
- Schedule routine maintenance and track service history
- Supports periodic asset verification exercises
- Disposal and retirement of assets
- Integrate with the HR module, procurement and accounting: QuickBooks, Xero
Say hello to seamless audits
- Generate an audit trail for each admin function
- Every administration function is backed by clear processes
- Internal controls monitoring
- Compliance and regulatory checks embedded
- Transparency and visibility of all organisation key processes
- Audits become easy and excel
- Excel at Good Financial Grant Practice
Adminie integrates with your accounting package completing the entire administration loop
