Adminie Software

Adminie enables organizations managing one or multiple donor-funded projects to excel at delivering impact and get more funding

  • NGOs
  • Research Organisations
  • Universities
  • Innovation hubs

Adminie handles the post-award processes for recipients better than any other competitor making it the best choice for donors who want to co-design projects with their recipients

Adminie is designed with the recipient's point of view

Say goodbye to paper and email requisitions and approvals

  • Approval workflows can be set up for each grant
  • Requesters have automated updates on the progress of their requisitions: SMS and email
  • Save time chasing approvers
  • Approvers get email notifications of approvals that need their attention: Improve turn around time for approvals.
  • Managers can see the full visibility of requisitions and their stages even when out of office: Approve online even when on leave or on travel
  • Decision support for approvers at the point of approval to approve according to budget. Budget check: Green, Yellow, Red
  • Generate audit trail for each requisition and approval

Pro budget control

  • Set up budgets for each project, cost centers, departments, etc
  • Link budgets to grant agreements, deliverables and timelines
  • Multi-currency management: Tracks exchange rate gains/losses
  • Track eligible vs ineligible costs, indirects costs, etc
  • Track actual vs. budgeted expenditures in real time
  • Identify and explain budget variances
  • Forecasting and scenario planning to support decisions
  • Multi-year grant budgets with carryover rules
  • Integration with Quickbook, Xero or Microsoft Dynamics Navision

Human Resource

  • Publish job adverts to specific audiences; internal or to the market place
  • Compare applications and get A.I powered recommendations
  • Set up scoring sheets and review applications across different stages
  • Contracting: Auto generation of appointment letters
  • Onboarding: Set up training and access to key organisation policies
  • Employee self service portal: update profiles, request leave, view payslips and submit claims
  • Leave management
  • Generation of Payroll: Automatic calculation of taxes, deductions and allowances
  • Payroll approval workflows
  • Managing Statutory deductions: Social security, taxes etc
  • Compliance and policy management ensuring adherence to labor laws and internal policies
  • Performance management: Goal setting KPIs, performance review cycles, etc
  • Real time dashboards:headcount, turnover, absenteeism, etc.
  • Customisable reports for individual pay slips, Social security, taxes, etc.
  • Database of all Project Staff records sorted per project

Robust procurement that enables teams and vendors to collaborate on procurement projects in real time

  • Set up procurement workflows
  • Supplier Onboarding
  • Supplier Performance Management
  • Publish Request for Proposal and Quotations (RFP/RFQs) to specific vendors or to the marketplace.
  • Receive proposals (bids) and evaluate against pre-set criteria
  • Compare proposals (bids) and get AI powered recommendations
  • Ensure that deadlines for tenders, submissions, and compliance checks are never missed
  • Central repository of all procurement records
  • Built-in risk assessment tools for vendor selection and contract compliance ensure regulatory adherence.
  • Provides full visibility into procurement performance with dashboards, reports, and tracking
  • Complete procurements, automatic budget update & reconciliations
  • Integrate with Quickbooks, Xero or Microsoft Dynamics
Robust procurement
All your assets in one place, well managed

All your assets in one place, well managed and maintained

  • Link procurement to asset register: Assets procurement are auto populated in asset register
  • Centralised database of all assets with details like asset type, location, purchase data, cost and condition
  • Asset life cycle tracking through usage, maintenance, depreciation and disposal
  • Barcode/RFID tagging and scanning for efficient tracking and physical verification
  • Schedule routine maintenance and track service history
  • Supports periodic asset verification exercises
  • Disposal and retirement of assets
  • Integrate with HR module, procurement and Accounting: Quickbooks, Xero

Say hello to seamless audits

  • Generate audit trail for each admin function
  • Each administration function is backuped with clear processes
  • Internal controls monitoring
  • Compliance and regulatory checks embedded
  • Transparency and visibility of all organisation key processes
  • Audits become easy and excel
  • Excel at Good Financial Grant Practice
Say hello to seamless audits