A light-weight, AI Powered Program and Funding Management System

Adminie software key benefits

Integrates with QuickBooks & Microsoft Dynamics 365 Business Central

Business reporting and analytics
Say goodbye to paper & email requisitions and proposal
Pro Budget control
End-to-end human resource management
Robust procuremnet that enables teams and vendors to collaborate on procurement projects in real time
All your assets in one place well managed and maintained
Say hello to seamless audits
Business reporting and analytics
Streamline vehicle operations: reduce costs and improve safety
How much is running manual systems costing you

Unlocking Success The four cornerstone pillars of effective Business Management

Adminie helps Donors, NGOs, universities, incubation hubs and research institutions automate compliance, track funds, and strengthen donor confidence; all in one easy-to-use platform.

We build software for with companies big visions

Mission

The default operating system for companies that want to focus on their customers

Vision

The default operating system for companies that want to focus on their customers

Core values

1. Accountability
2. Transparency
3. Collaboration

Customer Relationship Management (CRM)

Say goodbye to paper & email requisitions and approvals

Pro budget control

Real time visibility of balances on each budget line for each of your projects
Link budgets to company strategy, deliverables and timelines.
Prevents overspending by setting financial limits
Budget approval thresholds, variances and monthly monitoring

Robust procurement that enables teams and vendors to collaborate on procurement projects in real time

Automate the entire procurement process. Earn 50% time savings for each procurement.
Built-in vendor assessment tools for vendor selection, contract compliance and regulatory adherence.
Link procurements to asset registers for each project/budget line
Integrate with Quickbooks, Xero or Microsoft Dynamics 365 Business Central

End-to-end Human Resource Management

All your assets in one place, well managed and maintained

Link procurement to assets register: asset procurement are auto populated in asset register
Centralized database of all assets with details like asset type, location, purchase data, cost and condition
Asset life cycle tracking through usage, maintenance, depreciation and disposal
Supports periodic asset verification exercises

Say hello to seamless audits

Streamline vehicle operations: reduce costs and improve safety

Automated trip requests, approvals, and dispatching
Lower fuel costs through optimized routes, fuel monitoring, and reduced idling
Comprehensive dashboards for fleet costs, utilization, and performance
Regular maintenance alerts ensure vehicles remain roadworthy.
Automated reminders for insurance, registration, and compliance deadlines.
Incident/accident reporting improves accountability and safety standards.

Business Reporting & Analytics

Have questions? We’ve got answers.

How does Adminie Asset Management connect to Procurement to Warehousing to Fleet Management?

The three modules (asset management, procurement and warehousing) are linked directly from procurement requisitions to RFPs to Goods received to inventory.

Assets not acquired through the procurement process can be directly added to the asset inventory in the asset management section.

Vehicles are assets that need more information than regular assets for example trips and dispatch, driver management, fuel management etc… Therefore the need for the fleet management module in addition to the asset module.

How does Adminie manage Donor provided assets?

Assets not acquired through the procurement process can be directly added into the asset inventory in the asset management module.

Does Adminie allow requests for repair of assets from the self service application?

The self service portal can be configured depending on the client’s needs. There is also a maintenance feature in the asset management module where a maintenance record can be started to go through the request and approval process.

Clerity for how items that do not depreciate, how are they being managed?

Assets that do not depreciate maintain their value without having any depreciation calculation configured.

Does Adminie work better for organizations with larger or multiple contracts, or can it support single-grant organizations?

Adminie supports both single-grant organizations and those with multiple contracts, depending on volume of activity.

Can Adminie track the activities and approvals for multiple beneficiaries or third-party contractors listed under a contract?

Yes, the system can be configured to manage beneficiaries, contractors, and suppliers and their request flows.

Can donor-mandated HR assessments (for example mandatory pre-hiring assessments or sexual harassment checks) be embedded in the HR workflow?

Yes, external assessment features and additional interview parameters can be embedded into the system.

Can the system flag audit requirements that trigger when expenditure reaches a threshold (for example a requirement for an auditor when spend hits 750,000)?

Not currently built in, but an audit function can be added and auditors can be given system access.

Does Adminie offer pre-award assessment tools or templates to help partners prepare dossiers/detailed information for donor proposals?

Yes; the pre-award assessment templates are available or can be added to ensure consortium partners meet donor criteria.

Clerity for how items that do not depreciate, how are they being managed?

Assets that do not depreciate maintain their value without having any depreciation calculation configured.

Can the system retain required documents for donor-specified retention periods (e.g., three, seven, or ten years)?

The system can support long-term document retention for compliance and reporting needs.

Can Adminie contact donors directly to request approvals (e.g., for CVs, asset disposal, budget or scope changes)?

No Currently, looking forward to add the functionality

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